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Director of Contracts, Grants, and Procurement

SUMMARY DESCRIPTION:

The Director of Contracts, Grants & Procurement will provide contract, grant and managerial leadership to assess and manage risk to the organization. Primary areas of focus include providing pre and post award expertise in implementation, execution, and administration of all of the organization’s awards or contracts; advising the leadership team on contractual issues and risks related to new business opportunities and supporting the proposal processes; working with staff to ensure donor, regulatory, and contractual compliance. This position requires a strong emphasis on grants and contracts administration and compliance including subcontracting, monitoring, auditing and close-out.
 

PERFORMANCE RESPONSIBILITIES:  

  1. Develops and maintains ongoing relationships with leadership to garner support for selected sourcing projects to align with impacted business areas and maintains momentum to achieve agreed upon objectives.  *
  2. Leads effort to build strategic sourcing capabilities by developing and implementing creative approaches. This includes developing, recommending and implementing processes, policies, procedures and supporting tools to facilitate improvements for Procurement Services.  *
  3. Develops department tracking process to evaluate and monitor annual outputs and results timelines. *
  4. Alerts Leadership to mandates and requirements related to federal, state, and local grants, and all other programs. *
  5. Builds, manages and leverages strong working relationships with strategic suppliers to assure cost, quality, and delivery targets are met. Benchmark new processes, approaches, and technology that will continually drive improvements on performance and business results. *
  6. Leads the Invitation to Negotiate (ITN), Request for Proposal (RFP), and the Request for Quote (RFQ) processes from inception to the awarding of proposal contracts. *
  7. Develops various metrics on the outcomes of strategic agreements and internal processes.
  8. Routinely monitors contract performance and brings performance issues to the attention of the appropriate manager or director.  *
  9. Maintains information related to incoming reports from Sub-Contractors and notifies Leadership of delays in receipt of reports. *
  10. Aids in the preparation of contractual provisions and the administration of Contracts.  *
  11. Reviews and analyzes contracts and RFP’s for appropriate specifications and/or scope of work with staff input to assure compliance with public procurement regulations.  *
  12. Ensures that bid specifications are clear, biddable and not unduly restrictive.  *
  13. Processes contract modifications.  *
  14. Researches and assists with the development of specifications and scopes of work for professional services contracts. 
  15. Interprets and clarifies complete contract provisions, procurement process and legal requirements to staff including writing and analyzing contracts.  *
  16. Evaluates Vendor performance, including quality, service level agreement compliance, responsiveness and general support.  *
  17. Maintains Vendor registration files and database.  *
  18. Coordinates with Finance Department staff relating to any vendor contractual issues. *
  19. Tracks Agreements to make sure they are signed, and distributed in a timely, effective manner. *
  20. Re-negotiates and amends existing agreements/contracts as needed.  *
  21. Maintains contract files and contracts database.  *
  22. Analyzes data and prepare reports as required.  *
  23. Maintains and updates standard form contracts. *
  24. Assists in the coordination of the contract review process to identify red flags and make solid recommendations for changes and/or enhancements for incorporation into the contracts.
  25. Performs related duties as required.

KNOWLEDGE, ABILITIES, AND SKILLS:

Knowledge of contracts and procurement guiding legislation and its provisions.  Demonstrated accountability, excellent interpersonal skills, solid communication skills, both written and oral, and the ability to work effectively with a diverse population. Requires advanced problem solving skills - use rigorous logic and methods to solve problems. Ability to juggle multiple projects and responsibilities and adapt to changing priorities as well as differing priorities within internal departments.  Strong skills in the Microsoft Office Suite. 

EDUCATION, TRAINING, AND EXPERIENCE:

Bachelor’s degree in finance, accounting, business, supply chain management, or other relevant fields, and 10 years of relevant contract management and administration experience. (e.g., CPFF, IDIQ, Fixed Price, Time and Materials, or Performance Based Contracts, grants, and cooperative agreements); OR A Master’s degree in finance, accounting or business, or other relevant fields, and 7 years relevant experience as described above.

CERTIFICATE AND LICENSE REQUIREMENTS:

Certification in one or more of the following areas is a plus but not required:

 a. Certified Purchasing Professional (CPP)

 b. Certified Purchasing Professional Manager (CPPM)

 c. Certified Professional Public Buyer (CPPB)

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be made to

enable individuals with disabilities to perform the essential functions.  Must be able to lift 30 lbs. without assistance; 50 lbs. with assistance. Position requires the ability to reach with hands and arms as well as to use hands to finger, handle or feel. Ability to talk and hear as well as stand, walk, and sit required. Occasional need to stoop, kneel, crouch or crawl.

 

SPECIAL REQUIREMENTS:   

Willingness and ability to travel to all center locations and special events as well as worked extended hours and/or a flexible schedule. Must pass a criminal background check and also a drug screen.

EVALUATION:

Performance of this job will be evaluated consistent with Sheltering Arms evaluation policy.

Date Established:  022017
Date(s) Revised: 052217          

This description may be changed at any time. This job description in no way states or implies that these are the only duties to be performed by the employee. The employee will be required to follow any other instructions and to perform any other related duties as assigned by leadership.  Sheltering Arms reserves the right to update, revise or change this job description and related duties at any time.

(*) Essential job duties -the basic job duties that an employee must be able to perform, with or without reasonable accommodation.

 

Salary: $60,000- $68,000

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